Administrative Assistant

St. Mary of the Visitation Parish in Cambridge, ON is looking for a full time (37.5 hours/week) Administrative Assistant. Reporting to the Parish Priest, this position offers a competitive rate of pay and benefits package.

Primary Responsibilities:

  • Greeting visitors, handling phone calls, directing inquiries to appropriate individuals.
  • To keep accurate records, file documents, reference material and manage general correspondence in accord with directions.
  • Bookkeeping: To ensure accurate accounting for Parish General Account, Mass stipend account and petty cash account, and any other accounts, as directed by the Pastor.
  • Completion of Bulletin Board and updating it as needed.
  • Recording Mass intentions, Sacramental registration information and issuing Sacramental certificates (Baptism, Confirmation, Marriage).
  • Completion of Schedules for Parish Priest as required.
  • Maintaining and updating Parish calendar of events including school masses.
  • Order supplies for the office and Parish as needed.
  • Other duties as assigned by the Pastor when required.


  • Post Secondary education in a relevant field preferred.
  • Advanced knowledge of Microsoft Office and QuickBooks.
  • 2-3 years of prior secretarial/Bookkeeper office experience preferred.
  • Strong attention to detail, and ability to organize and prioritize efficiently.
  • Strong Communication and interpersonal skills.
  • Ability to work independently and follow instructions.
  • A good understanding of and respect for Catholic Doctrine, Liturgy and practice.

To Apply:

Please send your resumes to Please include "Administrative Assistant - St. Mary of the Visitation" in the subject line.

We thank all candidates for their interest, however, only those selected for an interview will be contacted.