Records Management Analyst

The Diocese of Hamilton, the second largest English speaking Catholic diocese in Canada, is seeking a Records Management Analyst to develop and oversee the implementation of an Electronic Records Management strategy.  This is a Part-time position averaging about 18-22 hours/week for a 1-year contract.

Responsibilities: 

Reporting to the Episcopal Director of Finance & Administration and to the Director of Library & Archives, the successful candidate will have the following responsibilities:

  • Develop Records Management (RM) policies and RM procedures including Records Classification Scheme (RCS), File Naming Conventions, Metadata Scheme, Guidelines for Using and Managing E-mail.
  • Review and revise current RM procedures and policies including the Records Retention Policy and the Records Retention Schedule.
  • Develop policies for Legal Holds, Disposition of Obsolete Records, and Monitoring and Compliance Auditing procedures.
  • Develop criteria for the use of personal and shared network drives.
  • Assist with the procurement and deployment of File Analytics Software.
  • Plan and co-ordinate the completion of clean-ups of electronic records on the internal server and messages in the e-mail system.
  • Assist with the application of records retention periods for electronic record holdings.
  • Develop and deliver RM training programs and orientation sessions for staff and other diocesan stakeholders.
  • Assist with the development of Digitization guidelines and Digital Preservation procedures.
  • Assist with feasibility and cost-benefit analysis of potential Digitization projects.
  • Provide recommendations for the development and maintenance of secure digital repositories for the long-term storage of electronic records.
  • Support the integration of RM strategies that can be applied consistently across paper and electronic record holdings.

Qualifications:

  • Post-Secondary education, specializing in the field of Records Management.
  • 3 – 5 years of relevant work experience in Records Management, including working with electronic records.
  • Experience with the development and application of records classifications schemes, records retention schedules, and metadata.
  • Knowledge of records management and digital preservation standards.
  • Strong attention to detail, analytical, and problem-solving skills.
  • Proven ability to manage projects and work collaboratively with diverse stakeholders.
  • Excellent verbal and written communication skills.

Please forward your resume to ggrewal@hamiltondiocese.com
Please include “Records Management Analyst – Diocese of Hamilton” in the subject line.

We thank all candidates for their interest, however, only those selected for an interview will be contacted.