Administrative Assistant

St. Thomas the Apostle Parish in Waterdown is looking for a part-time (Monday, Wednesday and Thursday – 9am to 3pm) Administrative Assistant for a 6-month contract to join their team. Reporting to the Parish Priest, this position offers a competitive rate of pay.

Primary Secretarial Responsibilities

  • Greeting visitors, handling phone calls, directing inquiries to appropriate individuals.
  • Prepare and publish the weekly Parish Bulletin (updating bulletin as required).
  • Recording Mass intentions, Sacramental registration information and issuing Sacramental certificates (Baptism, Confirmation, Marriage).
  • Completion of Schedules for Parish Priest as required.
  • Maintaining and updating Parish calendar of events including school masses.
  • Order supplies for the office and Parish as needed.
  • Attend and keep minutes for Finance Council Meetings.
  • Making of appointments for the Pastor and Pastoral staff.
  • Attend and participate in all staff and Pastoral Team meetings
  • Other duties as assigned by the Pastor when required.

Primary Bookkeeper Responsibilities

  • Responsibility for accounting and bookkeeping functions, including payroll and ensuring the maintenance of up to date, accurate records.
  • Prepares monthly and annual financial statements with supporting analysis to meet Government and Chancery requirements.
  • Inputs parishioner’s financial contributions, prepares annual tax receipts and oversees deposits.
  • Updates Parish records as needed.
  • Administers the employee benefit programs for Parish staff.
  • Complete other tasks/duties as needed in the Parish.


  • Post Secondary education in a relevant field preferred.
  • Advanced knowledge of Microsoft Office and QuickBooks.
  • 2-3 years of prior secretarial/Bookkeeper office experience preferred.
  • Strong attention to detail, and ability to organize and prioritize efficiently.
  • Strong Communication and interpersonal skills.
  • Ability to work independently and follow instructions.
  • A good understanding of and respect for Catholic Doctrine, Liturgy and practice.

If this sounds like you, and you are looking for a great work environment:

Please Apply Here

We thank all candidates for their interest, however, only those selected for an interview will be contacted.